W2s for each employee may be uploaded to secure employee portals on mypaycheckdata.com. Click here for instructions to get started with PayPortals™.
The program will create a separate W2 for each selected employee.
Each file created for an employee will begin with the Employee Portal ID followed by an E and then the VO Client ID from the Company tab in Setup>Company Information. The program will also create a text file containing the Portal ID, Name, and Email address for each employee hired after the date entered in the Include employees hired after: field.
To Print to PayPortal
Select Activities>Print W2s to Payroll Portals.
Browse to the desired file location and enter a file name. Include the W2 year in the file name.
Select the desired Year.
Enter a Control Number if you want a control number to print on the W2s.
Select the Increment Control Number box if you want a unique control number for each employee.
Select OK.
Select the appropriate value for Kind of Payer and select OK.
A separate pdf file will be created for each W2.
The file name will include the client’s Virtual Office ID and the employee portal ID as well as the file name.
When all files have been created the File Transfer Utility will open.
Enter the Master PIN for your office and click Next.
Select the desired Delivery Date. An email notifying the employee that the W2 has been uploaded will be sent to the email address in the portal on the selected date. You may choose anything from 0-Deliver now to 7-Deliver on XX date.
Click Upload to upload the files to the portals.
The confirmation page will notify you if any W2s were not uploaded. The most common reason for this error is that the portal has not been set up. Verify that the employee has a portal.
to the desired file location and enter a file name. Include the W2 year in the file name.
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