Print to Payroll Portals

Payroll check stubs for each employee may be uploaded to secure employee portals on mypaycheckdata.com. Click here for instructions to get started with PayPortals™.

The program will create a separate PDF check stub for each selected employee. There will be no routing or account numbers on the checks. Stubs may be printed and uploaded for both employees with direct deposit and employees who receive paper checks. You may also generate stubs for after-the-fact checks.

Each file created for an employee will begin with the employee Portal ID followed by an E and then the VO Client ID from the Company tab in Setup>Company Information. The program will also create a text file containing the Portal ID, Name, and Email address for each employee hired after the date entered in the Include employees hired after: field.

To Print to PayPortal

1. Select Activities>Print to Payroll Portals.
2. Before printing for the first time, click the Insert button and select the Check Stub Portal report. Click on the button with the 3 dots to the right of the report name to edit the Report Options. Be sure to enter the Direct Deposit item Lookup(s) as needed. Report options are client specific.
   
3. Browse to the desired file location and enter a file name. Include the check date in the file name.
4. Enter an effective hired date. A txt file with the Portal Id, Employee Name and Email Address for each employee hired after this date will be created. This file is used to create portals for the new employees. Make sure that this date is prior to the oldest hire date for any employees that need to be added.to the portal.
   
5. A separate pdf file will be created for each check.
   
6. The file name will include the client’s Virtual Office ID and the employee portal ID as well as the file name. A text file will also be created. This file has the Portal ID, Name, and email for each employee hired after the date entered. The information in this file is used to create the employee portals.
7. When all files have been created the File Transfer Utility will open.
   
8. Enter the Master PIN for your office and click Next.
   
9. Select the desired Delivery Date. An email notifying the employee that the payroll check has been uploaded will be sent to the email address in the portal on the selected date. You may choose anything from 0-Deliver now to 7-Deliver on XX date.
10. Click Upload to upload the files to the portals.
    
11. The confirmation page will notify you if any PayStubs were not uploaded. The most common reason for this error is that the portal has not been set up. Verify that the employee hire date is after the date entered on Print to Pay Portals window in FCA™.
12. Click Finish to close the File Transfer Utility.

Employee Access to PayPortal 

A portal will be automatically created for each employee in the text file. Each employee will receive a notification email similar to the following screenshot when their portal is created. Any employee who does not receive an email can log in to the portal directly by going to companyname.mypaycheckdata.com and clicking on the Forgot Password? link.

When a check stub has been uploaded, the employee will receive an email similar to the following screenshot. They can download and view the check stub by clicking on the link. If an employee does not receive the email, or needs to go back to portal to view old check stubs, they can log in to the portal directly by going to companyname.mypaycheckdata.com. Our system uses two factor authentication, and they will be asked to enter a code which will be sent to the email address on file. After they log in, they will have access to all checks and W-2 forms which have been uploaded.

If an employee cannot access PayPortal through the link in their email, they can go to the login page of their employer, or copy and paste the link from the email into their browser. In the following screenshot, the employee has entered dccsecurity.mypaycheckdata.com in a browser window.

Note: If an employee loses access to the email account on file, their employer or the employer's accounting office can change the email address in the employee's portal. The employee must contact the employer NOT the accounting office.

Click here for instructions on how to view employee information and files uploaded to PayPortals.