FCA™ can create files that can be uploaded directly to state unemployment tax agencies. A separate file must be created for each client. Log in to the appropriate state unemployment website to upload each file.
FCA supports electronic files for the following 40 states, and the District of Columbia:
Creating the File
Select Reports>Electronic Tax Reports>SUI.
Select the desired state. (Only states with unemployment wages will appear in the list.)
Verify the Reporting Year and Reporting Quarter.
Read any instructions regarding file names and types at the top of the window. These are state specific.
Browse to the desired location to save the file.
Enter the desired File Name and click Save.
Verify the information on the following screens and click Next, then Finish.
Note: These screens vary by state.
Log in to the appropriate state website and follow their instructions to upload the files.
State Specific Notes:
California—the file name should contain the company name. Two separate files will be created in this step. The file you named will have the DE9C records. An additional file will automatically be created with DE9 at the end of the file name. This additional file contains the DE9 records. Always select Upload a Bulk Return File from the EDD e-Services for Business Main Menu to upload the file. If you try to upload the file after you have selected the client you will get an invalid file format error message.
Indiana—the file must be saved as a .csv file.
Minnesota - Enter the correct location code for each department as a 4 digit number (0001) on the Wages Detail Record dialog.
Missouri—the file name must be UIWAGE.txt.
Nebraska—the file created in FCA or PBM is the 512 Byte Format.
Nevada—the file must be saved as a .csv file.
Oklahoma—the file must be saved as a .txt file.
Pennsylvania—the file type for upload is an ICESA file.
South Carolina—the file must be saved as a .txt file.
Texas—ICESA and Comma Separated files are both supported.