Close Period

FCA is a period driven program. Most entries will be reflected in account balances based on the period in which they were entered. When processing for a period is complete close the period to move to the next period for processing. If you need to enter or import data to a future period prior to completing the current accounting period select Process Future Period from the Utilities menu.

 Select WriteUp>Close Period.

Close the current accounting period

• Click Yes to continue.  
• Click No to cancel.

• Click Yes to backup before closing the period.
• Click No to close the period without backing up.
• Click Cancel if you do not want to close the period.

•  Click OK to close to the next period.
• Click Select Period to close multiple periods.
• Click Cancel if you do not want to close the period.

Close Multiple Periods

Click Select Period.  

• Select the desired Period and Year from the drop-down lists. You may skip up to two years.
• Click OK to save your selection and return to the Close Period dialog.
• Click Cancel to return without saving your selection.

If you are closing multiple periods the following dialog will display the number of periods which will be skipped for verification.

• Click Yes to close the periods.
• Click No to return to the Close Period dialog.

The following dialog will be presented when the period has been Closed.

4/4/5 Period Type Clients

If the client you are working as has a 4/4/5 accounting period type, you will need to change the period end date as you close. Select Yes in the 4/4/5 Period Type value field on the Accounting Tab in Setup>Company Information. This will allow to overwrite the suggested End Date.

NOTE: Changing the End Date does not advance the file more than one Period.