Close Period

FCA is a period driven program. Most entries will be reflected in account balances based on the period in which they were entered. When processing for a period is complete close the period to move to the next period for processing. If you need to enter or import data to a future period prior to completing the current accounting period select Process Future Period from the Utilities menu.

 Select WriteUp>Close Period.

Close the current accounting period

• Click Yes to continue.  
• Click No to cancel.

• Click Yes to backup before closing the period.
• Click No to close the period without backing up.
• Click Cancel if you do not want to close the period.

•  Click OK to close to the next period.
• Click Select Period to close multiple periods.
• Click Cancel if you do not want to close the period.

Close Multiple Periods

Click Select Period.  

• Select the desired Period and Year from the drop-down lists. You may skip up to two years.
• Click OK to save your selection and return to the Close Period dialog.
• Click Cancel to return without saving your selection.

If you are closing multiple periods the following dialog will display the number of periods which will be skipped for verification.

• Click Yes to close the periods.
• Click No to return to the Close Period dialog.

The following dialog will open when the period has been Closed.

4/4/5 Period Type Clients

If the client you are working as has a 4/4/5 accounting period type, you will need to change the period end date as you close. Select Yes in the 4/4/5 Period Type value field on the Accounting Tab in Setup>Company Information. This will allow to overwrite the suggested End Date.

NOTE: Changing the End Date does not advance the file more than one Period.

Live Payroll Clients

If you have set the Payroll Type to Live Payroll on the Company Payroll Defaults tab in Setup>Company Information, when you close from period 12 to period one the following dialog will open.

If you select Yes, the following dialog will open.

You can edit the limit on the item as well as the limits on the employees. Employees who are 50+ are displayed with an asterisk (*) in front of the lookup. Any changes you make in these field will be saved on the payroll item or employee Item/Limits tab. The only items which will be in the drop-down list are Deduction type items with Box 12 in the W2 tracking field and a retirement type code in the W2 Code field.