Use Enter Key as Tab Key—This controls the action of the Enter key.
Yes—Pressing the Enter key will cause the cursor to advance from field to field just like using the Tab key. When the cursor is on a command button, you can use the Spacebar to execute the command.
No—Pressing the Enter key will execute the default command button for the screen. In the example above, OK is the default command button.
Assume Decimal—This controls how numbers are entered in most number fields.
Yes—Enters a number assuming a decimal with two numbers to the right of the decimal point. For example, entering "1000" will become 10.00 and "10033" will become 100.33.
No—Enters whole numbers as they are typed. For example, entering "1000" will become 1000.00 and "100.33" will be 100.33.
Display Comma Separator—This controls how numbers greater than 999.99 are displayed.
Yes—Displays numbers greater than 999.99 with comma separator (9,999,999.99)
No—Displays numbers greater than 999.99 without comma separator (9999999.99).
Number of Recent Files to Display—Choose a number 01–16 to set as the number of company file names that will be displayed when File>Recent Files is selected.
Show Opening Client Dialog
Yes—Causes the program to open a dialog box showing the Company Name and Period of the file being opened.
No—Opens selected file without presenting this information.
Always Start with Company List Open
Yes—Causes the Company List to be displayed every time the program is opened.
No—Causes the program to open with the Company List displayed only if it was displayed the last time the program was closed.
Always Ask Before Closing the Program
Yes—Causes the program to ask "Are you sure you want to close the program" when File>Exit is selected. Click OK to close the program. Click Cancel to continue working.
No—Causes the program to close immediately when File>Exit is selected.
Close Company List After Open Client File
Yes—Causes the Company List to be closed when new file is opened.
No—Causes the Company List to remain open when new file is opened.
Open Task Tab—This causes the Task Tab to open when new file is opened.
Enable Auto Recalc—This allows the program to quickly audit any payroll. It only applies to criteria files where there is payroll checkwriting.
Yes—Causes the program to do a quick audit of payroll checks to see if a check has been changed requiring a recalculation of payroll. If one or more are found, then the system will automatically recalculate payroll for those affected employees.
No—The program will not perform the audit or automatic payroll recalculations.
Automatic Check for Updates
Yes—Brings up the File Transfer Utility with a page listing the status of the program, payroll resources, reports, etc. Updates cannot be made from this window. It is for information only.
No—Opens the program without checking for available updates.
Option A—In most cases, Option A is the correct setting.
Option B—Use Option B in some cases if you are using Microsoft Terminal Services on a Windows server.
Large—Adjusts row height to properly display text when the Windows font size is also set to large.
Medium—Adjusts row height to properly display text when the Windows font size is also set to medium.
Normal—Adjusts row height to properly display text when the Windows font size is also set to small.
Fed ATF Tax Mode—After the fact payroll only.
As Entered—The system will save ATF payroll checks as entered without checking or correcting Social Security or Medicare withholding taxes on reports, W-2 and W-3 forms.
Prompt—The system will compare Social Security and Medicare withholding taxes entered to what should have been withheld. If there is a discrepancy, a dialog box will open showing what should have been withheld. The check may be edited or saved with the incorrect amounts.
Auto Correct—The system will adjust the Social Security and Medicare to the correct amounts, if necessary, and will adjust any discrepancy through Federal withholding for all reports, W-2 and W-3 forms; however, the check will be saved as entered.
Note: If As Entered is selected, and the amounts entered for Social Security and Medicare withholding are not correct, the W2s and 941s will not be correct.
State ATF Tax Mode—After-the-fact payroll only
As Entered—The system will save ATF payroll checks as entered without checking or correcting state unemployment or disability withholding taxes on reports, W-2 and W-3 forms.
Prompt—The system will compare state unemployment or disability withholding taxes entered to what should have been withheld. If there is a discrepancy, a dialog box will open showing what should have been withheld. The check may be edited or saved with the incorrect amounts.
Auto Correct—The system will adjust the state unemployment or disability withholding to the correct amounts, if necessary, and will adjust any discrepancy through state withholding tax for all reports, W-2 and W-3 forms; however, the check will be saved as entered.
Prompt for Forms Tray Selection
No—Does not open Tray Selection windows when printing Tax Forms.
Yes—The Tray Selection dialog box will open when printing Tax Forms.
The Security tab is available to Admin or Accountant users only.
Allow Blank Passwords
Yes—Allows users to log on without a Password.
No—Requires a Password to log on. This is the default.
Allow Anonymous Logon
Yes—Allows anyone to log on without a Logon Name.
No—Requires a Logon Name to log on. This is the default.
Allow Auto Create Users
Yes—Allows new users to be created at the time of log on. New users will automatically be placed in the Default Group.
No—Requires the administrator to set up new users before they can log on.
Use Windows Users
Yes—Automatically uses the Windows Logon Name and Password for the Logon Name and Password in FCA™ or PBM™.
No—Uses Logon Names and Passwords that are unique to FCA or PBM.
Yes—Causes all reports to be unavailable to any user unless report is specifically made available to User Group in Admin>Groups list.
No—Removes all security from reports, making all reports available to all users.
Backup Company File
Auto—Forces a backup of the company file when the company file is closed or when the program is being closed while the company file is still open. (This does not apply when switching to another company file.) The backup file is placed as directed on the Setup>Options>System Default Paths or Setup>Options>Company Default Paths tab. If a backup path has not been defined on one of these tabs, then the file will be saved in a backup folder under the program folder. The file name will be the company name with a file extension of .ext unless a specific file name is defined on the Setup>CompanyInformation>Company Default Paths tab.
Auto & Prompt—Forces an automatic save (see above) as well as prompting the user to select a file path and name. In this case, two backup files will be saved.
No (default)—No prompt for the automatic creation of a backup file is made. Backups are only made when the user manually creates on using File>Backup.
Prompt—The program will prompt the user to backup the company file when the company file is closed or when the program is being closed while the company file is still open. (This does not apply when switching to another company file.) The backup file is suggested as recorded on the Setup>Options>System Default Paths or Setup>Options>Company Default Paths tab.
Allow Search Transactions Edit Amount
Yes—Allows users to edit amounts for General Entries in the Search Transactions window.
No—Does not allow users to edit amounts for General Entries in the Search Transactions window. This is the default.
Allow Multiple Users
Yes—Allows multiple users to open a client file at the same time.
Note: This is not recommended, as multiple users within the file may cause the database to lock up.
No—Does not allow multiple users to open a client file at the same time. This is the default.
Allow Company Deletion
Acct/Admin—Only users with Accountant or Administrator rights are able to delete company files.
All users—Any user may delete a company file.
The Accountant tab is where all the information about the accounting firm is recorded. Items one through 11 are self-explanatory. The Name is the company name of the accounting firm that the program is licensed to. It cannot be edited. If your firm has a name change, contact Dillner's Support to get a new activation code.
Web Site—Record the firm's website here. When a client's Company Setup Data file is created, the website listed here will be placed as a link in the client's file's Help menu. If the client's file has already been created, log into the client's PBM program as an Accountant user and the Accountant tab will be available to edit this and other options.
Send to Delivery Method—Record the method clients are to use to send data files from their PBM software. When a client's Company Setup Data file is created, the method selected here will be used when they send a file (Activities>Send to Accountant). If the client's file has already been created, log into their PBM program as an Accountant user and the Accountant tab will be available to edit this and other options.
Copy to Folder—Copies the PBM extract file to the folder specified, as follows: Folder only (C:\Backup\PBM) will copy the extracted file to the specified folder. The file name will be a composite of the client's company name, date, and period.
Folder and File Name (C:\Backup\PBM\1234.ext) where the extracted file will always have the same name. This will be useful if the client is uploading the file each month to the Virtual Office, in which case a File Link may be created in the Virtual Office which automatically locates and sends the file. If the client has multiple companies in their PBM installation, the first four (4) characters of the company name will be automatically appended to the file name specified.
Email—Generates an email with the PBM extract file attached.
Virtual Office—This option requires that the client have a full-time internet connection or understands that they must be connected to the internet when they use it. This method creates a backup file which is saved in C:/pbmtemp with a filename that is the [client's company name].ext. It then opens the File Transfer Utility and presents them with an upload page that where they can enter additional information if needed. They can then click Upload and the file will be automatically uploaded to the Virtual Office as a File from Clients. It then automatically sends an email to the email address recorded in the Virtual Office for client's upload messages.
Note: This method cannot be used if there is an ampersand (&) in either the client's company name or the path where PBM has been loaded.
E-Mail—Record the accounting firm's email address here. When a client's Company Setup Data file is created, the email address listed here will be placed as a link in the client's file's Help menu. It will also be used if E-Mail is selected as the Send To Delivery Method (previous option). If the client's file has already been created, log into their PBM program as an Accountant user and the Accountant tab will be available to edit this and other options.
EIN (EFW2)—The Employer's Identification Number that is required for filing electronic W-2s.
PIN (EFW2)—The User ID which is assigned by Social Security Administration and required for filing electronic W-2s.
Location Address (EFW2)—An additional address field that is required for filing electronic W-2s.
ETIN (941)—IRS assigned ETIN for E-filing 941s.
EFIN (941)—IRS assigned EFIN for E-filing 941s.
Drake Account Number—Not used at this time.
Drake Password—Not used at this time.
Enable Processing Status
Yes—All users will see the Processing Status dialog box every time a company file or a period is closed.
No—The Processing Status dialog box may only be accessed by selecting Utilities>Processing Status.
Enable Group Security
Yes—Each Client Group is assigned to a specific employee. An employee will only see groups assigned to him or her. All groups are available to Admin or Accountant users.
No—All groups will be available to all users.
Suppress Name on Reports
Yes—The name of the accounting firm the program will not print on any reports.
No—The name of the accounting firm the program is licensed to will print on the footer of all financial reports.
Allow Out of Balance Entry
Yes—An out-of-balance entry in the Write Up>GeneralJournal or Activities>Enter Adjustment may be saved.
No—An entry in the Write Up>General Journal or Activities>Enter Adjustment must be in balance to be saved.
1099TIN—Enter the TIN assigned by the IRS for E-filing 1099s.
1099TCC (5 digits)—Enter the five-digit TCC assigned by the IRS for E-filing 1099s.
Name Control—The Name Control of the accounting office is required for E-filing 941s. A name control is established by the IRS when the taxpayer requests an Employer Identification Number (EIN). The IRS creates the name control from the legal name listed on the Form SS-4, Application for Employer Identification Number. It is commonly the first four characters of the business name.
Show path in status bar
Yes—The program path will be displayed in the StatusBar.
No—The program path will not be displayed in the StatusBar. This is the default.
Terms are a way of expressing when you expect to receive payment from a customer, or when a vendor expects to receive payment from you. Terms show the number of days (or date) by which payment is due and can include a discount for early payment. For example, 1% 10 Net 30 means payment is due in 30 days with a 1% discount if paid within ten days.
Click New to define new terms.
In the Term field, enter a word or phrase to identify the term. (What is entered here will appear in the Terms list and be available in the Contact Manager.
Select the desired Term Type.
Standard—Select Standard if payment is due a specific number of days from the invoice date.
Net due in xx days—Enter the number of days in which payments are due.
Discount percentage of xx %—Enter the Discount Percentage if any.
Discount if paid in xx days—Enter the number of days within which a discount can be taken.
Due on Date—Select Due on Date if payment is due on a specific day of the month.
Net due by the xx day of the month—Enter the day of the month on which payments are due.
Discount percentage of xx %—Enter the Discount Percentage if any.
Discount if paid by the xx day of the month—Enter the date the bill must be paid by for discount to apply.
Due the next month if issued within xx days of due date—If a bill is issued within the number of days entered here, payment is not due until the following month. This is used to handle invoices or bills which are issued just prior to the due date
Terms which have been defined are available to select in the drop-down lists on the Vendor and Customer tabs in the Contact Manager.
Check the Inactive box to make the Term unavailable for selection on a Contact.
System Default Paths
Use the System Default Paths tab to define paths used frequently by most company files. The recorded path will always be suggested for the action unless there is a path defined on the CompanyDefault Paths tab for the current company.