- Accruable Benefit

Accruable Benefit type payroll items are used to accrue non monetary benefits such as Accrued and Used Sick Time, Accrued and Used PTO, and Accrued and Used Vacation Time.  If there is an accrual that can be entered as either a flat amount or percentage of pay, you need to set up two items because of the different ways they are calculated. Use the Employer Accrual item type to accrue dollar amounts for the employer portion of union benefits or the company match for retirement accounts. 

Lookup—Enter a brief identifier for the payroll item. It can be any desired alphanumeric combination. Each Lookup must be unique. It should not be more than 7 characters.

Description—Enter a meaningful description in this field. 

Note: If you want the remaining balance of Vacation, Sick, or PTO hours to print on the pay stub, enter identical descriptions in the accrued and used items. Example Vac Hrs, Sick Hrs, or PTO Hrs.

Amount or % —Enter an amount or percent only if it applies to all employees linked to the Template(s) that the item is inserted in. The Based On selection will determine whether the program will treat the value as an amount or percent.

Based On—Make the desired selection from the drop-down list.

• Item(s) Qty—The rate entered on the item or in the grid on the Item(s)\Limits tab for the contact will be multiplied by the Qty(s) of the Items selected in the Selected Items grid. The result will be in the Amount field.
• OT Hours—The rate entered on the item or in the grid on the Item(s)/Limits tab for the contact will be multiplied by the Qty entered for all Pay type items with a Pay Factor greater than 1.0. The result will be in the Amount field.
• OT Hours Worked—The rate entered on the item or in the grid on the Item(s)/Limits tab for the contact will be multiplied by the Qty entered for all Pay type items with a Pay Class of Regular and a Pay Factor greater than 1.0. The result will be in the Amount field.
• Qty—The program will deduct the entered amount unless the Track Qty box on the Account window is checked. If the Track Qty box is checked, the program will calculate Quantity multiplied by the Rate and enter the result in the Amount field.
• Regular Hours—The rate entered on the item or in the grid on the Item(s)/Limits tab for the contact will be multiplied by the Qty entered for all Pay type items with a Pay Factor equal to 1.0. The result will be in the Amount field.
• Regular Hours Worked—The rate entered on the item or in the grid on the Item(s)/Limits tab for the contact will be multiplied by the Qty entered for all Pay type items with a Pay Class of Regular and a Pay Factor equal to 1.0. The result will be in the Amount field.
• Total Hours—The rate entered on the item or in the grid on the Item(s)/Limits tab for the contact will be multiplied by the Qty entered for all Pay type items. The result will be in the Amount field.
• Total Hours Worked—The rate entered on the item or in the grid on the Item(s)/Limits tab for the contact will be multiplied by the Qty entered for all Pay type items with a Pay Class of Regular. The result will be in the Amount field.
  
  

When you select a Based On option which includes Item(s), the Items button will become active, as shown in the screenshot below. Select the desired Item(s) from the drop-down list in the Based on Items dialog box. Select the appropriate Department if the deduction does not apply to all departments.

Limit or % —Enter a limit amount as x.xx or a limit percent as x.xx%. Calculated amounts will not exceed the entered amount or %.

Limit Type—A limit can be set to cap the deduction based on the Limit Type selected:

• Annual Calendar—Annually resets every January. 

Expense Account

Select the appropriate Statistic Class account that should be debited for the accrual.

Liability Account

Select the appropriate Statistic Class account that should be debited for the accrual.

Tracking

Select the appropriate type of benefit from the drop-down.