Payroll Departments

Payroll Departments are used to manage multiple rates for employees and general ledger posting for wage and payroll tax expenses. An unlimited number of payroll departments may be created. At least one must be created before employees can be set up, or payroll can be processed.

Select Setup>Payroll Departments.

Create Payroll Department(s)

Lookup—The Lookup can be any alphanumeric combination. The GL account number or department name may be used. Try to limit this to eight characters.

Note: If employees being imported from another program, use the Department ID from the existing software for the Lookup. Employees may import with the default department from the existing software. If the department does not exist in FCA™ or PBM™, the department field on each employee record will have to be edited. The Lookup in the Payroll Department may be changed after employees are set up or imported. The default department will change accordingly on the employee record for all employees linked to that department.

Accounts (Pay Account, FICA, Account, etc.)—All overhead expense accounts may be specified for each Payroll Department. The same or different expense accounts may be used for each department. Specifying different expense accounts for different departments allows for allocation of payroll and payroll tax expense by department. If an account is left set to On Item, that expense will be posted to the account which is set up on the Payroll Item.