FCA Payroll

Use Write Up>Import Transactions>FCA Payroll if Write Up and Payroll files are in the same instance of the program. This import eliminates the need to open the payroll file to create the export and then open the write up file to import.

1. Open the Write Up client file.
2. Select Write Up>Import Transactions>FCA Payroll.
3. Select the Payroll Company file from the list on the the Select Source Company window and click OK.
4. Select Period>Year or Date>Range.
5. Check the desired boxes.
   
   Include Payroll Items—When this box is selected, the individual payroll checks will be imported as payroll checks. You will have to map each payroll item to the appropriate matching item.
   
   Summarize Payroll Checks
   • When left unchecked, all payroll checks will be imported to the General Ledger with all detail.

   • Selecting Summarize Payroll Checks will combine all portions of payroll checks into a single summarized transaction. For example, instead of having 100 state withholding detail records for 100 employee checks, there will be 1 state withholding item which is the sum of all of the state withholding for 100 checks. The net check portion of each check will also be summarized, but the total will be posted to the Net Check Offset Account that is selected in the window. There will be an additional transaction created for each check with a credit to the appropriate checking account and a debit to the Net Check Offset Account. Use Summarize Payroll Checks to significantly reduce the amount of detail in the general ledger.

     Note: DO NOT SELECT THE CHECKING ACCOUNT as the Net Offset Account.

     
     
     Include Check Status—Selecting this box will cause the program to include the cleared status. (A check marked as cleared will export or import as cleared.) If this is not selected, all checks will be exported as uncleared.
      

6. Select the Net Check Offset Account, if necessary.

   
   
   
    

7. Map the client's accounts using the account map grid on the left side of the window by selecting the appropriate account in the Map To column for each of the accounts from the payroll file. Click the Fill Map button at the upper right of the window to have the system look for and map all accounts where the account Lookups match in both files.
8. Use the grid on the right side of the window to define transactions to be summarized into one transaction. Select the Summarize transactions as follows box to create the summarized transaction(s).
   
   Use the grid to define the summarized transaction as follows:
   • Number—Identify all parts of a summarized transaction with the same Number. The transaction number in FCA™ Write Up will be S1, S2, etc.
   • Debit—Enter the debit accounts in the Debit column that are part of the summarized transaction.
   • Credit—Enter the credit accounts in the Credit column that are part of the summarized transaction.
   • Description—Enter a description for the transaction, if desired.
     
      
9. If the exported information contains payroll checks additional grids at the top of the window for mapping Payroll Items, Departments, and Locales must be completed. Be sure that each item is properly mapped. Create additional Payroll Items, Departments, and Locales as needed.
10. Select action to take when duplicate contact is found.
    
    Make the appropriate selection:
    • None—When a match is found, the record is not imported.
    • Update—When a match is found, only blank fields are updated with data from the source company.
    • Replace—When a match is found, the entire record is replaced with the record from the source company, including blank fields.
      
       
11. Click OK to import the data.

Batch

Each import will be assigned a unique Batch name that follows a similar format. Batch DPAY 2016 4-1 indicates that the import is the first PBM™ or FCA import done in period 4 of 2016. If a file is imported in the same period using this import, the batch name would be DPAY 2016 4-2.

 

Undo by Batch

To delete all transactions imported in a batch, select Writeup>Import Transactions>PBM or FCA. Select the Batch to be deleted in the Undo by batch field and select Undo. Batches that have been imported in prior periods cannot be undone.


 

View Imported Transactions

• Select Search Transactions from the Utilities menu.
• Clear the Date fields.
• Select the Batch from the Batch field drop-down list.

Additional filters may be set to zero in on particular transactions.