E-Signature (Client Signing from the Email Notification)

The document requiring your electronic signature must be accessed via your Secure Portal.  

This article will walk you through the process when accessing the document using the link from the email notification.

Using the Email Notification 

If you are the last person to sign the document

Return the Signed Document to the Accounting Office

View and Download Signed Documents (From the Client Portal)

E-Signature (Signing from the Client Portal)

Using the Email Notification 

1. Click on the SIGN DOCUMENT WITH SECURE PORTALS link in the email notification you received.
   
   
   
   
   
2. Enter your Username and password. Click the Login button. 
   
   
   
   
3. Click on the Download button, if you wish to view/print the document before signing. This is not required.
4. Click the Sign button to open and sign the document.
   
   
   
   
5. If the Accounting office activated the User Password feature, a display box will appear. Enter the password the Accounting office provided to you in the Password field. Click on the Enter Password button. This is a feature that provides an added layer of security before the signer can access the document. If no password was provided, go to step 8 of this article.
   
   
   
   
6. If the Accounting office activated the Text Message verification feature, please verify your phone number will display. Click the Send text message button. This is a feature that provides an added layer of security before the signer can access the document. If text verification was not activated, go to step 8 of this article.
   
   
   
   
   
7. The signer will receive a text message with a verification code. Please verify your phone number will display showing what number the code was sent to. The six-digit code must be entered in the Enter the verification code box.  Click on the Verify button.
   
   
   
   
8. The blue arrow will guide you through the document. Click the Signature box for signature options.
   
   
   
   
9. There are four ways you can add your signature. Select the desired signature method tab at the top of the box. You may change the color of the signature by clicking the colored radio buttons. The example below has the client's name typed. 
   
   The four signature options are:
   • Saved—Enter a previously saved signature.
   • Type—Type a signature and select the radio button in the box with the desired font.*
   • Draw—Draw a signature with your mouse or touchscreen.
   • Upload—Upload a signature.
     
     *Important Note: Do not enter two names (i.e. Mary & John Smith). 
     
     
     
     
10. If you need to make a change to the signature, click Cancel at the bottom left of the page (see above image).
11. To apply your selected signature to the document, click the blue Save & Insert button as displayed in the above image. The blue arrow will guide you to the Finalize button at the top right corner of the signature page.
12. A window will open, allowing you to confirm your signature. Click the "I agree" checkbox and Sign button.
    
    
    
    
    

If you are the last person to sign the document

1. The Upload File page will open with the following message at the top of the page: The Document Signatures have been completed. Please click the Continue button to return this document to the originator. The document Title will be prefilled and the document name will be displayed under the File area. The document will be automatically attached.
2. You can add a description (note) to the office if desired.
3. Click the green Continue button to send the file to the Accounting Office.
   
   
   
   
   
4. Click the Leave button to proceed with the Upload File.  Click the Cancel button to cancel the Upload File.
5. A document confirmation box will open after you click Continue. If you want to download a copy of the signed document, signature log, and any attachments, click the Download File button.
6. Click the Print button for a print-friendly copy of the Confirmation Page. 
   
   

Return the Signed Document to the Accounting Office

If the signed document was NOT uploaded to the Accounting Office at the time of the signature, use the Download Files quick tile on the Dashboard or Files>Download Files from the left menu to access your files.

1. Click on the document category link. (In this example we chose General Documents.)
   
   
   

    

2. Click the file name under the Click Title column heading.
   
   
   
   
3. Click the Send Back button on the second row to proceed with the upload of the signed document to the Accounting Office.
   
   
   
   
4. You can add a description (note) to the office if desired.
5. Click the green Continue button.
   
   
   
   
6. A confirmation dialog box will open after you have clicked Continue. Click the Print button for a print-friendly page. 
   
   
   
   

View and Download Signed Documents (From the Client Portal)

After all signatures have been completed, the signed document and the signature log can be accessed via the client portal by clicking on the Upload Files Quick Tile on the Dashboard or Files> Upload Files from the left menu.

1. Click the file name under the Click Title column heading.
   
   
   
   
2. Click the Download button to download the signed document and signature log.